Full-time Special Events Director

The Special Events Director is responsible for coordinating all aspects of major fundraising and cultivation events in cooperation with the Resource Development department. Each year a variety of events are planned in a manner that serves patrons, donors, sponsors and funders with an exceptional level of service. In addition to executing successful events with donor cultivation in mind the Events Director must work closely with volunteers to coordinate and execute fundraising events to reach established net revenue goals.

Benefits Include (after 60 day waiting period): Health Insurance, Dental/Vision Insurance, $25,000 Life Insurance, Short Term Disability, Long Term Disability, 401K Plan

KEY ROLES (Essential Job Responsibilities)

  • Work with the Chief Development Officer to identify major fundraising, cultivation and recognition events for the year.
  • Work with the Chief Finance Officer to develop event budgets and revenue needs.
  • Recruits committee members for all events; attends committee meetings and ensures that each committee is on target to deliver necessary results.
  • Manages all event logistics.
  • Responsible for securing individual, business and corporate sponsors necessary to meet revenue goals.
  • Works with the marketing and communications staff to implement successful communications plans to advertise and promote events through the appropriate channels.
  • Communicates all donor funds received to Database Coordinator for entry into database while ensuring the integrity of the data.
  • Manages wrap-up activities after each event (e.g., final donor transactions, donor acknowledgements, sponsor recognition, committee appreciation).

(Additional Responsibilities)

  • Manage the timeline both leading up to and the day of the event.
  • Maintain organized files on events including committee lists, sponsor contact information, contracts, media releases, income, expenses, meeting notes and final reports.
  • Track event expenses/income and provide event updates and reports to Chief Development Officer through the planning and implementation process of each event.
  • Create sponsorship proposals for individuals, small businesses and corporations as needed.
  • Manage the design of mailed pieces and implement any mailings associated with the event (Save the Date, invitations, thank you letters)
  • Manage relationships with any outside vendors, caterers or rental companies.
  • Provide outstanding invoice information to the finance department so follow-up invoices can be generated.
  • Maintain confidentiality of information, records and materials.
  • Become involved in the Boys & Girls Clubs of Martin County’s mission and gain a comprehensive understanding of the programming and services provided.
  • Perform other duties as assigned. 

Donor Database & Research Manager

The Donor Database & Research Manager plays an integral role in the achievement of the fundraising, and overall development goals of the organization through the effective administration of the donor database. This position is responsible for the accuracy and maintenance of highly confidential data including prospect and donor records. The Donor Database and Research Manager will also assist with the identification, evaluation and research of potential donors based upon their financial capacity, philanthropic affinity and giving history.


  • Oversee Donor Perfect database management, gift entry, analysis and reporting and provide measures of progress toward meeting or exceeding gift revenue.
  • Responsible for the production of thank you/tax acknowledgment letters.
  • Update and maintain Donor Perfect, including but not limited to, effective set-up and maintenance of the code and flag system, moves management, and maintaining accurate soft credits and pledge input.
  • Work closely with the finance department to maintain up-to-date information for grants.
  • Ensure that all contacts with donors are recording quickly, efficiently and appropriately in the best interest of donor stewardship.
  • Manage the identification, evaluation and research of potential donors.
  • Provides research based analysis to assist with cultivation and the identification of potential new prospects.
  • Provide timely and accurate reports, queries and data segmentation for board and resource development committee members, for the purpose of fundraising campaign analysis and prospecting.
  • Support colleagues by investigating problems and recommending solutions relative to any and all database functions.

(Additional Responsibilities)

  • Work closely with finance department staff ensuring financial adjustments are made when necessary.
  • Provide event support by assisting in the management of registrations, guest lists, and other logistics and guest services, and by providing accurate record keeping of event donations and sponsorships.
  • Provide support for annual fund and other campaigns by assisting with direct mail projects, online giving and cultivation and stewardship efforts.
  • Develop standards and policies for data entry, and ensure compliance.
  • Develop and manage alumni records in database.
  • Become involved in the Boys & Girls Clubs of Martin County’s mission and gain a comprehensive understanding of the programming and services provided.
  • Perform other duties as assigned.
Outcomes Director

Working in collaboration with the Executive Team, program staff and policy makers this position provides direction in program implementation in a way that produces measurable outcomes.  Also oversees the continual measurement and assessment of Club programs and services, implementation of best practices and youth outcomes.

Salary Range - $40,000 - $45,000

Benefits Include (after 60 day waiting period): Health Insurance, Dental/Vision Insurance, $25,000 Life Insurance, Short Term Disability, Long Term Disability, 401K Plan


  • In keeping with the Formula for Impact objectives, works with the Operations Director to develop a clear set of organization-wide goals for programs and activities that are coordinated, purposeful and designed to advance one or more of our priority outcomes.
  • Identify and make recommendations to help plan and implement a programmatic staff development and training plan.
  • Oversees the administration of targeted programs at each Club; aids in the preparation of required reports.
  • Supports established collaborative partnerships with outside agencies and volunteers.
  • Participates in activities to maintain good public relations for Club programs and services.
  • Supports Board committees as assigned.
  • Assists in the development (or revision as necessary) of evaluation tools.
  • Oversees the training of staff on implementation of the evaluation tools to ensure best practices are followed.
  • Supervises the collection of data and verifies its integrity.
  • Provides result data to the Operations Director upon completion of each program or activity.
  • Based on the data that these measurement efforts generate, makes suggestions to the Operations Director to refine and enhance the Club’s program offerings.
Finance Manager

This position is responsible for the day-to-day financial activities of the organization; works closely with outside auditors and Chief Financial Officer.

Salary Range - $30,000 - $35,000

Benefits Include (after 60 day waiting period): Health Insurance, Dental/Vision Insurance, $25,000 Life Insurance, Short Term Disability, Long Term Disability, 401K Plan


  • Works closely with outside auditors to prepare and complete the annual audit and IRS 990 Information Return; implements any recommended controls and procedures intended to improve financial recordkeeping, policies and procedures.
  • Works with Chief Financial Officer and Chief Executive Officer to assist with the development of the annual income and expense budget.
  • Assists with coding, entering and tracking data into the financial accounting system.
  • May complete annual reporting requirements for Florida Uniform Business Report, Florida Solicitation of Contributions Annual Registration, and Florida State Employee’s Charitable Campaign.
  • Assists with the preparation and submission of IRS Form W-3 and 1099 reporting.
  • Completes and files monthly sales tax return.
  • Assists with the preparation of budgets for grant applications.
  • Reviews grant budgets and makes recommendations and requests to grantors concerning budget revisions to ensure optimal utilization of the funds awarded.
  • Records expenses related to specific grants using fund accounting practices and prepares and submits grant reimbursement requests.
  • Ensures that recorded expenses correlate to grant budget application guidelines and confirms that general ledger records reflect accurate fund accounting by grant, by branch, and by program.
  • Provides monthly financial grant report(s) as needed.
  • Maintains files of all grant-related records and correspondence.
  • Processes Accounts Payable by reviewing requisitions and invoices to confirm backup, routing for approval, entering into accounting system and processing checks; maintains invoice files (open, paid, and staff request). 
  • Maintains all credit card transaction paperwork.
  • Maintains system for tracking pledges.
  • Prepare and process salaried and hourly payroll; process direct deposits or hard checks for all staff or as directed/needed.
  • Maintains all PTO and other paid time off records.
  • Oversees the maintenance of records (time sheets, payroll reports and registers) for each pay period.
  • May resolve payroll issues, employee inquiries and requests regarding payroll matters.
  • Remains current on new legislation and regulatory ruling impacting payroll.  Enforces adherence to requirements and advises management on required actions.
  • Allocates monthly administrative overhead based on established criteria.
Other duties as requested:
  • Train branch staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested.
  • Support Board Committees, as assigned.
  • Obtain and maintain Notary status.
  • May review/enter Club fee deposits.
  • Complete continuing education courses/training as necessary or required. Specific emphasis placed on remaining current with general accounting principles.
Program Director

Plans, develops, implements, supervises and evaluates all programs and activities in core service areas including but not limited to Character and Leadership Development, Education and Career Development, Health and Life Skills, The Arts, and Sports, Fitness and Recreation.

Salary Range - $30,000 - $35,000

Benefits Include (after 60 day waiting period): Health Insurance, Dental/Vision Insurance, $25,000 Life Insurance, Short Term Disability, Long Term Disability, 401K Plan

  • In keeping with the Formula for Impact objectives devises, develops and coordinates programs, services and activities that prepare youth for success, promoting safety of members and quality in programs at all times.  Provides guidance and role modeling to members.
  • Provides leadership and supervision to numerous employees and volunteers.  Supplies primary recommendation to Branch Directors as to discipline, hiring and firing of subordinate employees.  Recruits, trains and manages employees and volunteers; provides ongoing feedback; and identifies and supports development opportunities.
  • Helps manage the Club budget and controls expenses.
  • Contributes to the planning and implementation of a Program Area’s strategic plan by:
    • Developing a daily, weekly and monthly written program schedule.
    • Planning, organizing and implementing a range of program services and activities for drop-in members and visitors.
    • Initiating new programs with the approval of the Branch Director.
    • Recommending the development of service area programs.
    • Promoting and stimulating program participation.
  • Ensures quality improvement by monitoring and evaluating program achievement against target goals, recommending modifications that respond to member needs and interests and participating in weekly staff meetings.
  • Prepares reports such as Formula for Impact and other grant-related reports, as needed.
  • Secures a healthy and safe environment, supervising members in the Program Area.
  • Monitors facilities and ensures a productive work environment, maintaining an inventory of all program equipment and supplies. 
  • Recommends requisitions, as necessary, and controls expenditures against monthly supply budget.
  • Manages administrative systems by registering new members and participating in their Club orientation process.
  • Oversees proper record keeping and reporting including activities and events conducted, breakdowns of daily participation figures, notable achievements and any problems/issues.
  • Communicates on an on-going basis with external community groups, schools, members’ parents and others to assist in resolving problems.
  • Increases visibility of Club programs via posting of daily schedule, announcements of upcoming events and the dissemination of timely information for the development of advertising and promotion through mailings, fliers and media releases.


Part-time Program Specialists

  • Work directly with our Club Members.
  • Must be energetic, have lots of stamina and be a team player.
  • Plans, implements and supervises Club targeted programs and high-yield learning activities.
  • Work outdoors is required.
  • This is a loud working environment with the use of whistles.
  • There are a number of training and professional development opportunities, and the possibility for advancement within the organization for smart work and show of initiative.
  • A clean driving record is a plus.
  • Pay Scale - $9.00 to $12.00 per hour depending on experience in youth development.
  • Typical School Day Shift – 5 hours or less per day – 24 hours or less per week average – there is no guarantee of a certain number of hours/week or day.
  • School Day Typical Hours of Operation: Monday through Friday 1:30 to 6:30 (could be before or after depending on the location and situation of the day).
  • Typical Non-school or Summer Program Day Shift – 8 hours or less per day - there is no guarantee of a certain number of hours/week or day.
  • Non-school Day and Summer Program Hours of Operation: Monday through Friday 7:30AM to 5:30PM (could be before or after depending on the location and situation of the day).
  • There is occasional weekend work (with advance notice).
  • Begin accruing Paid Time Off immediately and are eligible for holiday pay.
All applicants must be able to pass a Level II FBI Criminal History Check & drug screen.  

Please send resume to: or fax to 772-545-1204 . You may download an employment application here.


Other opportunities for positions will be announced on our website as they become available. For general information about our Club and locations, please click here.
We are a Drug-Free Workplace and an Equal Opportunity Employer.


Club’s early literacy program named top overall in Florida

BGCMC recently received the award for top overall Boys & Girls Club program in the state by the Florida Area Council for Be READy, an early literacy initiative that the organization designed and created in 2012. Full release here

2013 Annual Report

New Indiantown Club is Now Open!

The new Bill & Barbara Whitman branch in Indiantown is now open for business! 

We want to thank everyone who helped us achieve this six-year dream! 

The new Club features a full-size gymnasium, performing arts space, learning & technology labs, a kitchen, and plenty of space to build and develop the potential of Indiantown’s most extraordinary asset —its children-- through Education & Career Development, Character Leadership Development, Health & Life Skills, The Arts and Sports, Fitness & Recreation.